Data Safety and Security

The Association for Healthcare Documentation Integrity (AHDI), formerly AAMT, is the professional organisation representing medical transcriptionists

since 1978...

AHDI sets standards of practice and education for medical transcriptionists, administers a credentialing programme, has established a code of ethics and advocates on behalf of the profession. We have incorporated AHDI’s guidance into our company’s policies and procedures.

All data is encrypted to 256-bit AES and is sent over secure connections. ‘Cube’ servers are based in secure data centres and are protected by individual firewalls that prevent unauthorised access. Passwords are changed regularly and are status-specific, depending upon seniority and responsibilities; only authorised personnel are granted access for administration, back up and maintenance purposes. The system records all interactions for security purposes. The system is continuously monitored 24/7 by our IT team.

DScribe exceeds and adheres to all relevant NHS security requirements:

  • DScribe is on N3 and has NHS N3 certification, SIN number: 431573
  • DScribe has been certified 100% compliant with NHS IGSoC (Information Governance Statement of Compliance).
  • DScribe has had NHS Code of Connection since August 2004, prior to NHS N3 certification.
  • DScribe is registered with the Information Commissioner, registration number A1038002.
  • DScribe complies with the Information Commissioner’s requirements for the processing of patient-identifiable data (ICO 2008).
  • DScribe complies with NHS Offshore Support rules.
  • DScribe complies with NHS data destruction policies.
  • DScribe complies with the requirements of Caldicott Guardians in all the Trusts in which we work.
  • All employees are required to sign data security and confidentiality agreements prior to the commencement of employment.
  • DScribe complies with the requirements of individual NHS Trusts for the deletion of dictated patient confidential data.